I can remember all the stuff about the “paperless office” quite well, and even at the time, I didn’t believe it. Nor did I necessarily think going totally digital was a viable option for me. I still don’t.
I like paper.
It’s portable and doesn’t require electricity for operation. I can write just about anywhere with a notebook and a pen.
High quality paper, as any Medievalist will tell you, is durable and if stored properly, makes a decent archive media.
High quality paper and printing are sometimes easier for me to read than the screen; it depends a lot on the typesetting, the local light conditions and how heavy the thing is I’m reading.
But much as I enthuse about paper, I don’t want to have to keep filing bills and receipts. For one thing, it’s time consuming, it takes up physical space we really don’t have, and it’s hard on my hands.
We already receive as many invoices and statements as we can via email / .pdf. I’ve started scanning and OCRing the others. I’ve tried using my iPhone to photograph and OCR cash register receipts but it’s not worth the effort; they’re often just too hard to read as digital images, never mind OCR. So cash register receipts I need to retain are going into envelopes by month and date, and they’re going into a shoebox (I know, just like grandma !) after the data goes into a spreadsheet.
My goal is to create a backed-up, cloud-synced, searchable archive of digital business/tax related documents, where I scan paper bills on receiving them (or as soon after as possible), and store the digital version as a searchable PDF.
Once I’ve wrangled the secular materials into a digital archive with redundant backups, I’ll start on a digital migration for scholarly files.
Buy me a Coffee! If you find this post or this site interesting, and would like to see more, buy me a coffee. While I may actually buy coffee, I’ll probably buy books to review.